Using the Optrak workstation, planners are able to optimise the orders to derive the most cost efficient routes for its fleet – taking into account the exact quality of the good being delivered, the load-out and design of each vehicle utilised and environmental/traffic factors which impact the speed of delivery – utilising Optrak’s rich data model, integrated loading functionality and external data inputs (such as historical road speeds).
Planning commences on Day -1, with planners exporting order data from their central order management system into Optrak4. This data is combined with the organisation’s infrastructure and operational data within Optrak4 (vehicles, drivers, customer sites etc.) to form the model Oprak4 optimises with. Planners then run the optimiser – having set a standard set of parameters or customised for a specific requirement – and receive back a routed plan. This can then be manually edited to suit by the planner, before being pushed back to the order management system for distribution to warehouse and driver teams.
On Day 1, the schedule is uploaded to the driver’s PoD system and the delivery process begins. As the day progresses, delivery information is fed back to Optrak, such as new orders and delays to trips. These issues are flagged on the plan where they impact service levels, and the user can then re-optimise and update the plan in real-time to ensure that the impact of these additional elements minimally affects customer service levels and routing efficiency.
On Day 1+, Optrak can be customised to provide reports on performance, defined by the user requirement. These can include, but are not limited to, driver performance, delivery KPIs met/missed and margin value customers (where delivery costs little more than the value of the order).
Some of the key benefits we’ve seen in the transition from manual routing to Optrak4’s vehicle routing platform include:
Greater accuracy of plans: Optrak4 combines real-time and historical data of roads with pre-calibrated load/unload rates determined during implementation to accurately map how you operate.
Improved customer service: Optrak4 has consistently brought improvements to it’s clients customer SLA targets and demonstrated how clients can improve daily operational planning through analysis of previous routes.
Reduced planning time: Optrak4 provides an automated routing process which drastically reduces the amount of work planners have to do to make a daily plan.
Improved management control: Optrak4 offers a clear and visual way of understanding your operations and guiding functional changes to your resource allocation to enhance your organisation.
Better environmental responsibility: Optrak4 can be calibrated to ensure that your operations meet industry or internally mandated environmental targets/legislature through optimising parameters – eliminating the risk of fines or negative perception.
Better use of resources: Optrak4’s advanced optimiser is able to analyse and calculate thousands of permeutations of operational procedures/route allocations that are possible within a solution to hit upon the most efficient way to allocate your orders and resources to the task.
Coping with business change and growth: Optrak4 is an adaptable tool that can be tailored through the Optrak Sync programme to always match up to your specific business requirements.