From an operational standpoint, Optrak4 is used to generate an initial set of optimised trips that observe all delivery and time windows. The closer an order gets to the ‘by date’, the more priority it is given. Optrak4 uses any remaining orders to boost utilisation of vehicles that Reynolds is already committed to sending out.
The scheduler then uses his local knowledge to modify trips to further tailor routes and utilisation rates. Optrak rechecks all constraints whenever a change is made. If an outbase does not have the capacity to deliver its orders, the scheduler uses Optrak to allocate a vehicle from the central depot in Dublin.
“A customer who orders before midday, can get it delivered anywhere in Ireland the next day. No other lubricants company can provide this service and we couldn’t do this without Optrak. It is an invaluable tool for route planning and critical to our day to day processes and operations. Anyone trying to model lubricants distribution without a sophisticated tool like Optrak will not be doing it justice. Additionally, everyone who uses Optrak finds it very user friendly.”
Alan Docherty, Operations Manager
Significant Time Saved in Planning
Optrak4's optimisation process has reduced Reynolds' time required for planning down to 90 minutes. Reynolds estimates that without Optrak, it would take two planners a full day to do the routing.
Measuring and Improving on KPIs
Optrak4 stores and maintains performance data for Reynolds, including elements such as actual kilometres traveled, from the tachographs and compares to planned routes to determine further efficiencies.
Meeting reporting requirements
Optrak4 puts Reynolds in a better position to meet tachograph requirements and the Working Time Directive (WTD). Optrak keeps track of driver hours on a day-to-day basis and adds them up as the week goes on. This helps Reynolds ensure that drivers don’t get overworked.