Take Your Business Into Next Level
By Optrak Software


Optrak4 is an integrated vehicle routing, loading
and scheduling system for planning your
distribution operations.


Integrating with your ERP, Sales Order or Warehouse
Management System on a daily basis it takes your order
data, your resources – vehicles, drivers, depots – and by
using mathematical optimisation techniques, produces
a plan that can be used to make your
deliveries (or collections).


Optrak Can

Be customised to suite client
requirements. This includes customising
the data (bringing in client-specific
, the user interface (such as
custom map layers)
optimisation heuristics to suit
different situations. Customisation
is a key factor in allowing us to
create industry specific versions.

Built on

Some of the most advanced OR
algorithms, Optrak’s optimiser can
achieve a saving of 15% on direct
transport costs, with the complexity
of the problem increasing potential
savings over manual routing or
other systems.

Optrak4 is

Particularly rich in the way
it can model loading of vehiclesin
detail. This includes how goods
are loaded into compartments
and how they are loaded into
or onto secondary containers
such as roll-cages
or pallets.

Optrak4 makes

Use of detailed street maps
and combines this with an extensive
database of historical road speeds –
enabling the system to model rush speeds
and rush-hour flows (different speeds
in different directions during rush hour)

across major and minor roads.

Features of

Sophisticated Time Modelling

Optrak makes use of a detailed time-model, both for driving (using historic road speeds to give highly precise modelling of rush-hour and other journeys) and for loading and unloading – where timings can be based on customer site facilities, vehicle facilities (e.g. tail lifts or pumps) and product types. Optrak’s schedules match EU and UK drivers’ hours legislation including full or split breaks and overnights.

Integrated Loading

Optrak creates a detailed loading diagram of all customer vehicles (whether standard or multi-compartment) to optimise the loading of the vehicle for maximum capacity. This loading is fully integrated into the routing solution, taking into the account the specific dimension/element aspects of each order with the trip optimisation process to ensure that loading and unloading is sequential for the trip and utilises vehicles at close to 100% capacity, leading to significant vehicle utilisation. Loaders are available for both packaged goods (boxes, pallets, roll-cages etc.) and bulk handling – such as oil or chemical delivery in multi- compartment tankers.

Accurate and detailed mapping

Optrak uses detailed street maps, able to coper with the most stringent requirements – such as planning delivery of 2,500 parcels into just 2 London postcodes (SE1 and SW1).
Users can view and apply multiple layers on the map, as well as deselecting/selecting trips to view specific routing aspects or delivery issues.

Sophisticated Optimisation

Optrak uses a variety of route construction techniques and local search operations to produced optimised trips. We are actively involved with the academic research community and are continually looking at how the latest research techniques for solving the VRP (Vehicle Routing Problem) can be transferred into real-world problems.
Users can interact with the system manually to calibrate the optimising process – activating and deactivating resources and orders and freezing specific trips/orders whilst optimising other areas of the same solution.

Carrier rate integration

Optrak works with external carrier rate tables to help the planner decide whether to route goods on own fleet, bring in (and plan) external resources or use 3rd party delivery services such as parcel or pallet networks.

Visualising Orders

Optrak displays the solution for planners via tables, maps and the timeline functionality as well as overview layers displaying your trips in one-line summary form, giving the vehicle, driver, distance, number of deliveries and utilisation.
Utilising the Timeline feature Driver and vehicle activity can be shown either spatially on the map or in a Gantt-style view including mandated rest periods, planned loading times (integrated with the loading plans) and delivery requirements.

Data Drill-down

Optrak’s powerful filtering gives you the ability to view your imported order data at granular level and can highlight particular orders for special consideration – such as those which can be delivered by parcel carrier.
From the Trip table you can drill down to see details of the trip – the arrival and departure times at each visit together with a summary of what is delivered or collected.

Manual Editing

In Optrak, you can manually edit trips following optimisation to test the impact of breaking certain parameters (such as individual time-windows) in order to make a better solution. Optrak has a rich set of tools for trip editing, including:-
-Creating new trips
– Drag and drop from un-routed orders to trips and between trips
– Reversing trips or sections of trips.
– Inserting an order or set of orders at “best position”.
– Optimising an individual trip after manual editing.

Custom Reports

Optrak can produce report on any of the data and in formats including Excel spreadsheets, pdf printable reports, csv files or database tables. The flexible report writer allows us to customise reports to your needs. Common report types include:
– Printable loading diagrams.
– A driver’s manifest, detailing expected times at each location and including space for customer signature.
– A one-line per trip report with summary of places visited for each driver.
– Spreadsheet reports used for management reporting.

How Optrak 4

How about saying something here about powerful optimisation,
visualisation and direct editing via drag and drop?

I think there’s a confusion of the linearity you get from a how – working through the process and a feature
which could be used across the process (like the maps)

How about a sentence about each of the main components:
— Tables (sort, search, display summary fields)
— Map (multi-layered GIS-style mapping)
— Timeline
— Optimiser
— Rich data model
Then you can go through the operations – preview, optimise, review results, edit solution – tying in features with the
use “drag unrouted order from table directly onto the map display of the trip” etc.


System Integration

Optrak integrates with your other computer systems in the way that best suits those system, whether by database
transfer, files or web services. Both download and upload processes are programmed and tested as part of the
implementation process.

Optrak4 can also upload data to Optrak Publisher and to PoD systems, dependant on your requirements.

Operational Use

For operational use, Optrak is designed to be embedded in your order processing and logistics systems.

It is important to establish tested and reliable interfaces between systems to ensure that your traffic planners
are not faced with unexpected problems when trying to produce plans.

From Host to Optrak

Optrak will normally hold data, such as vehicle and driver details, which are not on the host, but we normally
recommend a daily download of the customer delivery site data to avoid the problem of having to maintain
information on two different systems – ideally, your SOP/ERP system should always have
the “master data”.

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